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When you open a document from a document library in Word, Excel, or PowerPoint, you can edit and update these document library properties by clicking File > Info. For example, a document library that collects product ideas can prompt the person for properties such as Submitted By, Date, Category, and Description. When you add documents to the document library, you are prompted to include the values for any properties that are required, or to update any properties that are incorrect. When you create a new document library, you can define one or more document library properties and set rules on their values. You can choose from a list of suggested names or define your own.įor more information see View or create custom properties for a fileĭocument library properties - These are properties that are associated with documents in a document library on a website or in a public folder. You can assign a text, time, or numeric value to custom properties, and you can also assign them the values yes or no. For example, you can search for all files created after August 3, 2015, or for all files that were last changed yesterday.Ĭustom properties - You can define additional custom properties for your Microsoft 365 documents. You can use the automatically updated properties to identify or find files. You cannot specify or change the automatically updated properties. You can then search for all sales documents with that keyword.Īutomatically updated properties - These properties include both file system properties (for example, file size or the dates when a file was created or last changed) and statistics that are maintained for you by Microsoft 365 programs (for example, the number of words or characters in a document). For example, in Word, you can use the Keywords property (also called Tags) to add the keyword "customers" to your sales documents. You can specify your own text values for these properties to make it easier to organize and identify your documents. Standard properties - By default, Microsoft 365 documents are associated with a set of standard properties, such as author, title, and subject. There are four types of document properties:
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